Title:  Facility Officer

Job Summary

Facility Officer is accountable for management & maintenance of labour compound operations, furniture and equipment’s and provide comfort services to the employees living in the company compounds.  

He will be accountable in managing the facility leasing contracts

Job Responsibilities

Key Area

Key Responsibilities

Facility Management

• Responsible for managing the company property including buildings, labour compounds and furniture.
• Create welcoming and comfortable environment in labour compounds to ensure residents welfare
• Liaises with labour compounds employees regarding issues and concerns and manage employees’ relations to ensure that their needs are reasonably met.
• Maintain labour compound rooms to be occupied as per the capacity and company standards.
• Inspect facilities (Labour compounds) to determine problems and necessary maintenance.
• Check and ensure availability of water, utilities and validate fire extinguishers.
• Maintain overall labour compounds cleanness, hygiene and security standards and ensure that possible risk areas are identified and reported to Facility and collection Supervisor for necessary action.
• Supervise and instruct personnel in performing a variety of maintenance, repair, renovation, cleaning and replacement work for the facilities.
• Visit the market to collect three quotations for purchasing and contracting, ensuring cost effectiveness and compliance with company policy.
• Prepare weekly maintenance report and submit to Facility and collection Supervisor with proposed actions.

• Submit monthly, quarterly, semi-annual and year to day reports to Facility and collection Supervisor for review and suggests actions on expenses, development and occupancy and rent due dates contracts to overcome potential challenges.
• Conduct physical inventory of scrap and unneeded items and forward list to the Facility and collection Supervisor for selling out or other actions.
• Ensure labour compound employees comply with the compound and company policy.
• Ensure adherence to quality standards and health and safety regulations.

3rd Party Services

• Attracts quotes, negotiates, conducts analysis, and presents reports to Facility and collection Supervisor on facility rents.
• Assistant Facility and collection Supervisor articulating renting facility terms following the Government Regulations and ensures that all the clauses to protect the organization are included
• Manage and supervise contracts and contractors and due payments

Key Result Areas (KRAs)

• Accountable for Facility Management
• Accountable reporting data
• Accountable for managing facility leasing contracts

Key Interfaces of the role

Internal Interface

• All Employees.
• Facility and collection Supervisor 
• HR

External Interface

• Contractors

Key Competencies

Technical Competencies

• Local Labour Laws Requirements
• Contract Management Skills
• Office Administration

Professional Competencies

• Pro-activeness
• Responsibility/ Accountability

• Teamwork & Collaboration

Job Specification

Essential Requirements

Desirable Attributes

Educational Qualifications

• Secondary Education

Experience

• 2+ years of experience in Facility Management

Any Others

• Proficiency in written and verbal Arabic language