Title:  Supply Chain Coordinator

Core Job Information

Job Title

  Supply Chain Coordinator     

Department

Supply Chain

Location

Branch Office

Function

Logistics

Band / Level

Business Support

Reports To

(Job title/Band)

Warehouse Manager/ Logistics Supervisor

Direct Reports

 (if any)

Job Summary

Supply Chain Coordinator supports the Supply Chain function by managing the data entry and coordination activities required for successful completion of transactions.

Job Responsibilities

Key Area

Key Responsibilities

Data Entry

• Receives the sales requests from sales team and enter the data into the system for generating invoices
• Cancel the invalid sales orders from the supervisor to update into the ERP system along with relevant notes
• Print invoices according to daily loading capacity and handover to distribution officer for arranging delivery to customers
• Keep track of the delivery status by coordinating with warehouse and logistics team
• Update sales team on the customer orders status and inform them about any unforeseen delays.
• Support the sales team for sales reporting and documentation.
• Report any system submission issue to IT Team immediately.

Order Processing Support

• Check inventory levels after receiving the order and request stock from other warehouses if required to complete the order
• Insure the availability of costumer PO and sales request.
• Validate the price of sales order and costumer PO to ensure that it is same as the price on the ERP system
• Coordinate with warehouse and sales team to ensure timely arrangement of stock.

Key Result Areas (KRAs)

• Accuracy and timeliness of data entry
• Smooth processing of sales order

Key Interfaces of the role

Internal Interface

• Sales Team
• Warehousing Team
• Accounts Team

External Interface

• Customers

Key Competencies

Technical Competencies

• Sales Reporting and Documentation

Professional Competencies

• Communication Skills
• Teamwork and Collaboration

Job Specification

Essential Requirements

Desirable Attributes

Educational Qualifications

• Secondary education

Professional Qualifications

• Trained in MS Office and ERP data entry

Experience

• 2 years of sales support or warehouse support experience

• FMCG sector

Any Others

• Proficiency in written and verbal Arabic and English language

• Saudi Citizen