Title:  Store Keeper

Core Job Information

Job Title

Storekeeper – Regional Main Warehouse

Department

Supply Chain

Location

Warehouse

Sub-department

Warehousing

Band / Level

Production Support / Labour

Reports To

(Job title/Band)

Warehouse Manager/ Logistics Supervisor

Direct Reports

 (if any)

Job Summary

Storekeeper is responsible for managing the inventory and stock accuracy as he is accountable for any negative or positive differences, and he must justify it with supported documents, maintenance, and supervision of activities in the stores. He keeps track of all the material movements to and from warehouses. He supervises material handling to ensure minimal material damage. He also conducts regular inspections.

Job Responsibilities

Key Area

Key Responsibilities

Material Dispatching and Receiving

·     Prepare the store for upcoming stock. Ensure adhered to standard operating procedure for store space management.

·     Oversee loaders and labours and coordinate with logistics for dispatch of customer orders.

·     Ensure the hygiene of the truck and the way goods are loaded onto the trucks, Visual inspection of truck to be loaded (particularly during monsoon like leakage from roof, open spaces in the truck platform, through there could be water entry etc.)

·     Oversee off-loading of stock to receive and review goods for damages and shortage. Inform the same to the Logistics Supervisor

·     Receive damaged and returned goods, review their condition, and seek necessary approvals before accepting the stock.

·     Identify unsafe conditions or work practices and report them.

·     Ensure loading and unloading happens safely and timelines are met and verify goods against checklist.

(For Branch Storekeepers ONLY):

·     Prepare distribution plan by identifying the requirement of fleet size and scheduling routes for optimizing cost and time of distribution.

·     Coordinate with fleet officer and external logistics service providers to ensure timely availability of fleet.

·     Prepare and execute contingency plan for immediate requirements.

·     Coordinate with drivers, keep track of vehicle locations and regularly update delivery status to customers / salesmen / supervisor.

·     Set clear material handling guidelines for delivery team to follow, to ensure minimal material damage during distribution.

·     Prepare and optimize route plans and ensure excellent customer service and compliance with defined DOTIF metrics.

·     Ensures customers acknowledge and stamps on the invoices after delivery.

Stock Tracking

·     Conduct periodic physical stock count of stock, fill up counting sheets, reconcile the results in case of variance in any of the SKU and update the counting sheet accordingly.

·     Check and ensure appropriate stock arrangement

ERP System

(For Branch Storekeepers ONLY) :

·     Receives the Sales request from the salesmen and enter the data into the system for generating invoices.

·     Validate the price of sales order to ensure that it is same as the price on the ERP system.

·     Check inventory levels after receiving the order and request stock from other warehouses if required to complete the order

·     Submit market returns in ERP system within 24 hours.

·     Update salesman on the delivery status and inform them about any unforeseen delays.

·     Print invoices and handover to distribution officers for arranging delivery to customers.

Warehouse Management

·     Ensure efficient utilization of warehouse spaces and allocate spaces for different kinds of goods for efficient movement.

·     Manage the maintenance of material handling equipment and initiate repairs, replacement, and upgradation

Infestation Control

·     Conduct pest scouting for the identification infestation in stacks on bi-weekly basis

·     Upon, identification of infestation, report to Logistics supervisor and QA team on the situation and extent of infestation

·     Keep aside any extra goods or goods that do not meet requirements to be quarantined.

·     Oversee fumigation process and report any findings to the QA Team.

HSE

·     Adhere to all health, safety, and environmental (HSE) policies, procedure, and standards established by the company

·     Wear appropriate personal protective equipment (PEE) when required

·     Promptly report any work-related incident, injury, or near misses to Site Safety Team or Line Manager.

Key Result Areas (KRAs)

·       Efficient utilization of space and arrangement of stock

·       Quality assurance of stock

·       Timely receipt and dispatch.

·       Cleanliness of warehouse.

·        Accuracy and timeliness of data entry

·        Smooth processing of sales order

Key Interfaces of the role

Internal Interface

·       QA Team

·       Logistics Team

External Interface

·       External drivers and labours

Key Competencies

Technical Competencies

·       Warehouse Management

·       Material Handling and Management

·       Inventory Management

Professional Competencies

·       Responsibility/ Accountability

·       Effective Communication.

Job Specification

Essential Requirements

Desirable Attributes

Educational Qualifications

·     Secondary education

Professional Qualifications

·     Training Certificate in Health & Safety Awareness

Experience

·     At least 2 years of experience of working in food and beverage warehouse

·     Experience and Knowledge of safe storage practices.

Any Others

·     Saudi Citizen